Gmail Features Most People Overlook (But Should Start Using Today!)
Here are the most underrated Gmail features that you should start using today.
1️⃣ Email Schedule Send — Perfect Timing Made Easy
Did you know Gmail lets you schedule emails for later?
Whether you're communicating across time zones or want your email delivered during office hours, this feature is a lifesaver.
How to use:
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Click the down arrow beside “Send”
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Choose Schedule Send
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Select a time — or set a custom one
Useful for:
✔ Professional communication
✔ Avoiding late-night emails
✔ Sending reminders to yourself
2️⃣ Gmail Templates — Write Once, Use Forever
If you send similar emails repeatedly (like customer replies, business queries, or updates), Gmail Templates can save tons of time.
How to enable templates:
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Settings → Advanced → Enable Templates
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Compose email → Click More options → Save as Template
Perfect for:
✔ Business owners
✔ Freelancers
✔ Support teams
✔ Students
3️⃣ Smart Labels & Filters — Automatic Inbox Organization
Gmail’s filtering system is extremely powerful but often ignored.
You can automatically:
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Move mails to labels (folders)
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Mark as read
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Star them
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Forward to another email
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Delete spam-like content
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Categorize according to subject, sender, keywords
Why it's useful:
✔ Creates a clean inbox
✔ Saves manual sorting time
✔ Keeps important emails visible
4️⃣ Confidential Mode — Send Secure Emails
If you're sending sensitive information, Gmail lets you send emails that:
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Expire automatically
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Cannot be downloaded
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Require a passcode to open
Use cases:
✔ Business documents
✔ ID proofs
✔ Contract details
✔ Personal messages
5️⃣ Undo Send — Fix Mistakes Instantly
Everyone has sent an email with:
❌ A wrong attachment
❌ Wrong recipient
❌ Missed information
“Undo Send” is a lifesaver.
Go to:
Settings → General → Undo Send → Set up to 30 seconds
This gives you a small window to take the email back.
6️⃣ Google Tasks Integration — Perfect for Follow-Ups
You can convert an email into a to-do task with one click.
Simply:
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Open email
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Click Add to Tasks
Great for:
✔ Client follow-ups
✔ Project tracking
✔ Personal reminders
7️⃣ Snooze Emails — Handle them later
If you don’t want to deal with an email right now, click Snooze.
It will disappear and reappear later at your chosen time.
Ideal for:
✔ Follow-up messages
✔ Bills
✔ Reminders
✔ Unread but important emails
8️⃣ Multiple Inboxes — Power Feature for Professionals
Gmail lets you create multiple inboxes inside one screen, each with its own filters.
This is perfect if you manage:
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Work + personal emails
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Client categories
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Support queries
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Priority emails
9️⃣ Search Operators — Find Anything Instantly
Gmail search is extremely advanced. Use operators like:
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from: -
to: -
subject: -
has:attachment -
older_than:1y -
filename:pdf
Example:
Find all PDFs older than 1 year:
filename:pdf older_than:1y
🔟 Offline Gmail — Use Email Without Internet
Many users don’t know that Gmail works offline.
Go to:
Settings → Offline → Enable offline mail
You can:
✔ Read
✔ Archive
✔ Search
✔ Write emails (sent automatically when online)
Conclusion
Gmail is more than just an inbox — it's a productivity machine. By using these underrated features, you can save hours, stay organized, and communicate better.
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